Yvonne Booth (Event Organiser trading as 10in10) is committed to protecting and respecting your privacy.
Email correspondence between the participant and the event Organiser, will be stored in a secure private g-mail account, as reference only for and accessible by 10in10.
The personal data you give, can and will be used by both SiEntries and 10in10 for the purpose of managing Events (including emergencies relating thereto), processing and publishing entries, maintaining Membership information and/or for fulfilling Purchases.
We may use information held about you in the following ways: − To provide you with information, or services that you request from us or which we feel may interest you, such as training advice or fundraising support, where you have consented to be contacted for such purposes; − To carry out our obligations arising from any contracts entered into between you and us; To notify you about changes to our events
We process your information on the lawful basis of the contract you entered into with us to register for a 10in10 event and on your consent to process your health data.
Data we collect
When registering for the SiEntries system we will ask you for your name, address, gender, date of birth, email address and telephone numbers. When entering an event, joining a membership or making a purchase you may also be asked for additional information relevant to that activity / purchase. The details you provide will be stored securely on the Si Entries database and will allow us to contact you if we have any problem processing your activity / purchase. The email address will be used to send out a confirmation of your online activity / purchase and may be used by the activity / purchase organisation to send you additional event, membership and purchase information. The telephone numbers allows us to contact you or your next of kin should you be unaccounted for after the event or if an incident occurs.
If you choose to pay by credit or debit card we will also ask you for your credit / debit card details. Full card details are held by the third party processor Global Payments. SiEntries Ltd. hold the last 4 digits of your card number so any queries you may have about which card you paid with can be Resolved.
Si Entries and 10n10 will have access to your information that you provided when making a booking.
Who we share your data with
We only share your personal data when it is necessary to do so for the safe running and administration of our events.
When participants enter private details on Si Entries (the third party booking system for the 10in10 events) , they are stored on their database; you can see their privacy notice here to find out how they manage, share and secure your personal data. 10in10 have access to all the information given by participants so that we are aware of any medical issues and have contact details in case of an emergency on the day of the Challenge.
If you set up a Direct Debit instruction in favour of SiEntries Limited then your bank account details will be stored on the SiEntries database.
If you choose to register for JustGiving or Virgin Money Giving via SiEntries then your personal details may be passed on to JustGiving / Virgin Money Giving as a part of the registration process. Our third party processors, SiEntries, Global Payments, Just Giving and Virgin Money abide by their own Privacy policies which are detailed on their websites and you are advised to read these.
You have the option on initial registration to share your details with the MS Society, the charity we fundraise for, to access support and information in relation to your fundraising efforts for the 10in10 or other events we run. If you would like this support then we will share your contact details with the Fundraising support team at the MS Society. If you chose to fundraise via Just Giving you also have the option to request MS Society support and contact for your chosen event.
We also share anonymised data with the MS Society to evaluate how the money we raise is making a difference and how we can continue improving the event experience, while raising as much as possible into research into MS.
SiEntries will continue to hold your personal data for 2 years from your last contact/registration, which includes the data you have provided to us regarding health conditions, contact details etc.
Any personal details given to 10in10 on the day of the events, will be stored securely and securely destroyed six months after the event, except where there is a legal requirement to keep information for longer, such as Health and Safety and HMRC requirements.
We work hard to respect and keep your data safe and ensure that the processors, contractors and all third parties we use have appropriate technical and organisational measure in place to keep your data secure.
We respect the rights you have over your personal data You can exercise your rights to withdraw your consent, to restrict processing, to have your information corrected, to access your data and to erase your data.
If you want to exercise any of the above rights or wish to make a complaint, please contact Yvonne Booth by email firstname.lastname@example.org
This policy will be reviewed annually and our aim is to keep it concise, accurate and brief. If you require further information on any aspect please do get in touch at the email provided.